Booking & Cancellation Polices
Read Our Rental & Cancellation Policies
- Please note we are the Management Company for multiple Cabin owners. As such our policies reflect those of standard vacation management companies; similar to VRBO vacation rental by owner property management. We are not a resort or hotel.
- All rates are based on single or double occupancy (one or two guests in the cabin).
- Additional people aged 6 years and over, add $20 per night. A maximum of 6 people per 2 bedroom cabin/suite: A maximum of 4 people per 1 bedroom cabin/suite. A maximum of 2 people aged 19+ per Lodge suite.
- Pets are always welcome based on availability of space. A $20.00 per pet, per night policy will be applied for pets. Owners are responsible for any damage or excessive cleaning charges. Pets MUST be on a leash while on common grounds at The Cabins. Owners will need to sign our ‘common sense’ pet policy upon check-in. Sorry no pets in The Lodge, respectfully.
- We are unable to hold or secure a booking without a reservation deposit of 50% (before tax). Deposits are accepted by Visa, Mastercard, and American Express.
- One night bookings will be charged the entire amount upon making a reservation.
Important Cancellation + Booking Information:
- Take the time to be sure you have booked the Cabin or Suite that works for you. All bookings are final, respectfully. Review the website and location, photo gallery and description to avoid unexpected surprises (although those can be fun!)
- Date changes are subject to a $25.00 administration fee and are only possible outside of 30 days prior to arrival; based on availability.
- Any changes made within the 30 day cancellation time are considered a new reservation and subject to the cancellation policies.
- No refunds will be made for unused days or early departures.
Booking & Cancellation Polices:
Respectfully All Bookings Are Non-Refundable, Only Credit Will Be Issued For Cancellations.
• Bookings made outside of 30 days before check in date: The guest will be charged 50% of the total price at the time of booking. This payment is non refundable.
• The remaining 50% will be charged 30 days before the check in date: We will process the balance 30 days before the arrival date; At this time 100% payment of your stay is non-refundable.
• Bookings made within 30 days before check in date: The guest will be charged 100% of the total price at the time of booking. This payment is non-refundable.
• Credit from cancellation outside of 30 days before check in date: You will be provided a credit for the full amount of deposit if we are successful in re-booking the specific cabin that will cover the amount of your deposit. If we are not successful in re-booking the specific cabin that will cover the amount of your deposit, you will then receive the amount of revenue we were able to re-book on your behalf. If you receive any credit for future use, please note rates will vary due to seasonality, demand and market conditions.
• Credit from cancellation within 30 days before check in date: You will be credited the full amount of your reservation, if we are successful in re-booking the specific cabin at the same rate for the same amount of nights. If we are not successful in re-booking the specific cabin for the same rate and number of nights, we will provide you the difference we were successful in re-booking as CREDIT (not a refund). Credit on file can only be used for the specific cabin that was originally booked. Note rates will vary due to seasonality, demand and market conditions. Value of credit will never be less than originally purchased.
Trip Cancellation Insurance: Trip Cancellation Insurance is the responsibility of the guest to purchase.
Self-Check-ins: 4:00 PM to 7:00 PM, Note: During COVID-19 “there are no early check ins”, please plan your itinerary as such.
Self-Check Outs: Checkouts by 11:00 AM Note: No late check outs.
Currency & Taxes:
• All rates are quoted in Canadian dollars.
All rates subject to a total of 15% tax. The breakdown is as follows 5% GST – 8 % PST – 2% hotel room tax.
• 10:00 AM to 6:00PM Pacific Standard Time, office is closed during lunch from 1:30 to 3:30PM
Guest Services can be reached by emailing [email protected] or by calling 250 726 2101
All cabins & suites are non-smoking.
Read Our Guest Agreement
“Help Us, Help You”
Here at the Cabins we are pretty chill and hope that you are able to be chill as well. We do wish, however, to come to an agreement at check-in so that the cabins, the land, and the staff are treated with respect.
All of our cabins are NON SMOKING. When smoking on the decks please use the ashtrays provided.
All Cabin Supplies (dishes, bedding, etc.) need to stay in the cabin. Please do not move items from cabin to cabin as it makes it difficult for housekeeping to sort out. Inventory of each cabin has just been completed.
Please use towels for in-cabin personal use only. Please do not take them to the beach or use them for cleaning up spills in the kitchen.
There is some rock landscaping on The Cabins premises. Please keep off of the rocks.
Please keep garbage inside so as to not attract bears or other critters. Extra garbage bags have been provided. If you are willing and able please take garbage up to the bin, which is located behind the burm to the left of the Check In Centre (along the old road).
Terrace Beach is one of the most bio-diverse beaches on the west coast at low tide. Please leave all living creatures; starfish, anemones, crabs and plants at the beach to help us keep it that way.
“The Cabins” Recycle! Please help us by rinsing out your recyclable containers before placing them in the recycling bin outside your cabin. Currently everything but glass jars is recycled in Ucluelet.
*Glass beverage containers/bottles can be recycled.
Washing dishes is a guest responsibility. Handle with care.
In general try to leave the cabin as close to how you found it as possible in respect to the property and staff.
Please keep noise down after 11 pm, as a common courtesy to all.
Please return the same number of keys that you were given at Check-In when you Checkout.
Checkout Time is by 11:00am. This allows our staff enough time to prepare the cabin for our next guest.
We are really quite friendly and wish to provide you with a great Home Base on the West Coast. It is our pleasure to have you as our guests at The Cabins. Please enjoy your stay in Ucluelet!
Frequently Asked Questions
Have a question you don’t see here? Please Contact Us so we can help.
Q. How far are The Cabins (Ucluelet) from Vancouver? Victoria? Seattle?
Nanaimo to Ucluelet approx: 2.5 – 3 hrs
Vancouver to Ucluelet (via BC Ferries at Horseshoe Bay) approx: 5 – 6 hrs
Victoria to Ucluelet approx: 3.5 – 4 hrs.
Seattle to Ucluelet approx: (Via BC Ferries at Tsawwassen) 7 – 8 hrs
► BC Ferries Reservations
► Driving Directions
Q. Can I reserve a playpen?
Overseas Guests: Our guests from overseas have first priority as they can not pack a play pen (and note we host many overseas guests all year round). We still cannot guarantee a playpen will be available, so please confirm before-hand.
Domestic Local Guests: We ask all local domestic guests traveling with a vehicle to bring their own play pen and anything to do with child safety, such as gates etc.
Q. Is there dishware and cutlery provided at The Cabins?
Q. Are there bed linens and towels provided at The Cabins?
Q. What should I bring to enjoy the coast?
Binoculars for wildlife viewing
A water bottle & a DAY PACK for some snack foods and a warm top/jacket
Sturdy shoes or good hiking boots or water shoes
In summer; beach attire, blankets & towels
Raincoats/pants and rubber boots are a good idea ~ umbrellas are not
There are local convenience stores that you can rent from while visiting, however, our selection is not that of a larger city.
Pack to dress in layers. During the winter, it is most often mild/warm, but can become much colder when the skies are clear. Carry an additional light jacket or a wind/rain shell. In winter, snow may be experienced through the Alberni Valley… Good winter tires are recommended from December through January.
Q. Is there maid service at the cabins?
Our Cabin Care team will remove garbage and recycling (beverage containers only) from Ocean Front Cabins # 1, # 3, and # 4, Long Board Suite # 19, and Spring Cove “Happy Cabin” automatically every 3rd day (after every 2 nights sleep) due to their locations farther away from the bear safe bins/check in centre.
All other units can take their own garbage to the bin(s) or request a pick up.
Towels for any units will be replaced upon request.
Further attention (cabin/suite cleaning or sheets changed, etc.) can be scheduled at $ 25 per visit.
Need something – please ask.
We have simplified our ‘Cabin Care’ due to feedback from guests over many years. We provide your stocked and clean self-sufficient accommodation and leave you alone. If you need something – please just ask.
We ask all of our guests to leave their units as tidy as possible out of respect for the Cabin Care Team that will clean after your departure.
Pets on the furniture, smoking inside, dirty dishes and anything else that requires excessive cleaning/attention; will result in additional charges.